CFO Position Profile

Overview: Jesuit High School, located in Portland, Oregon in the beautiful Pacific Northwest, was founded in 1956 by the Society of Jesus and is part of a 474-year Jesuit educational tradition. Jesuit High School is a Catholic, non-profit, coeducational college-preparatory school for grades 9-12 that serves 1,280 students of all religious faiths and backgrounds.

Jesuit is seeking a Chief Financial Officer (CFO) to effectively manage and steward the school’s tangible and intangible resources consistent with its mission, vision, and goals. The CFO will collaborate closely with the president and Board of Trustees to ensure that the community is effectively and efficiently managed (strategically, operationally, and financially) in alignment with its mission of forming “Women and Men for Others.”

Position Summary: The Chief Financial Officer (CFO) is accountable for the administrative, financial, and risk management operations of the school, including the development of financial and operational strategy, metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to optimize school assets and report accurate financial results.

Responsibilities:

• Strategic and Financial Strategies
  •    Assists in formulating the school’s future direction and supports tactical initiatives
  •    Monitors and directs the implementation of strategic business plans
  •    Develops appropriate financial strategies for the school

• Management and Leadership
  •    Manages the Accounting, Information Technology, and Treasury Operations 
  •    Participates in key decisions as a member of the Executive Leadership Team
  •    Oversees the financial operations of subsidiary companies
  •    Manages any third parties to which accounting or finance functions have been outsourced
  •    Serves on the Finance and Endowment Committees, and on the JHS Foundation Board, and on other committees at the request of the president (e.g., capital projects committees)

• Budget and Capital
  •    Manages the capital request and budgeting processes
  •    Monitors performance measures

• Financial Aid
  •    Reviews annual financial aid applications and awards tuition grants as appropriate
  •    Helps to ensure that Jesuit remains affordable and accessible to families, no matter what their economic circumstances

• Valley Plaza Property 
  •    Assists with oversight of the Valley Plaza property, including approving new leases and renewals and interfacing with the property management company
  •    Develops the strategic business plan for the long-term optimization of Valley Plaza

• Compliance, Risk Management, and Legal
  •    Ensures that the school complies with all legal and regulatory requirements
  •    Maintains appropriate insurance coverage
  •    Monitors all open legal issues involving the school
  •    Constructs and monitors reliable control systems

• Investment and Records
  •    Invests endowment and foundation funds according to Board Investment Policies
  •    Maintains banking and financial service relationships
  •    Ensures that recordkeeping meets the requirements of auditors and governmental agencies
  •    Maintains relations with external auditors and investigates their findings and recommendations
  •    Monitors cash balances and cash forecasts
  •    Arranges for debt as necessary

• Development Efforts
  •    Supports and helps facilitate the school’s fundraising efforts

• Employee Benefits
  •    Oversees employee benefit plans, with particular emphasis on maximizing a cost-effective benefits package

• Other Responsibilities
  •    Performs other responsibilities as needed at the request and discretion of the president

Qualities and Qualifications: 

• A Master’s degree in accounting, finance, or business administration, and/or equivalent business experience
• 10+ years of progressively responsible experience for an educational community or a mid-sized business 
• Experience successfully collaborating with an executive team on the execution of strategic opportunities
• A high level of written and oral communication skills
• A strong commitment to and passion for Jesuit High School’s mission statement as a Catholic, college preparatory school in the Jesuit tradition focused on forming “Women and Men for Others”  
• A collaborative team player and creative problem-solver
• Preference will be given to candidates with an MBA in Finance and the Certified Public Accountant or Certified Management Accountant designations 

Start Timeframe: We seek to have our new CFO resume duties no later than July 1, 2023.

Compensation: This position offers a competitive salary and excellent benefits. 

Application Process: Candidates should submit all information as soon as possible to:

Roger Stewart
Director of Human Resources
rstewart@jesuitportland.org

Candidates should submit the following documents:

• Cover letter explaining their interest and qualifications for the CFO position at Jesuit High School
• Current resume

Position Opening: Campus Monitor 

Major Responsibilities:

• Maintain partnership with administrators, students, and staff to provide for a safe school environment.
• Ability to work outdoors, providing perimeter security and within security booths.
• Ability to coordinate with local law enforcement and Beaverton Police School Resource Officers.
• Understand, interpret and apply the standards of the Jesuit High School Student Handbook.
• Be present, friendly, and visible on campus.
• Initiate and cultivate positive relationships with students, staff, parents, and other visitors.
• Commit to ongoing professional development as directed by Director of the Security and administration.
• Alert school administration and Director of security to potential problems in the school and community.
• Perform other duties related to the safety and security of persons and property associated with Jesuit High.
• Accept other duties related to safety and security, including important school events/during school holidays and vacations.
• Support administrators in critical incident response and incident-planning.
• Be prepared to execute tasks beyond the scope of safety and security.
• Lock and unlock doors and gates.
• Monitor and patrol parking lots.
• Direct traffic during student arrival to and dismissal from school and at special events.

Qualifications:

• Minimum of 90 credit hours of college instruction or equivalent work experience.
• Possess or ability to obtain American Red Cross (or similar), CPR / First Aid certification.
• Experience working with adolescents.
• Understanding of Catholic education and the values of the Society of Jesus.
• Ability to lift 40lbs.

Closing Date: Until filled 

Starting Date: August 1, 2022; earlier start date also possible 

To Apply:

• Please upload your resume and cover letter to this folder. Please ensure that the documents are titled with your first and last name. 

More Information:

• Complete Vacancy Notice
• Complete Job Description 

Position Opening: Evening Campus Monitor 

Major Responsibilities:

• Establish and maintain a close partnership with school administrators, students, and staff in order to provide for a safe school environment.
• Ability to work outdoors, providing perimeter security and man security booths.
• Ability to coordinate with local law enforcement and Beaverton Police School Resource Officers.
• Ability to work with little supervision.
• Understand, interpret and apply the standards of the Jesuit High School Student Handbook.
• Be present, friendly, and visible on campus. 
• Initiate and cultivate positive relationships with students, staff, parents, and other visitors.
• Commit to ongoing professional development and training as directed by Director of the Security and administration.
• Alert school administration and Director of security to potential problems in the school and community.
• Perform other duties and responsibilities related to the safety and security of persons and property associated with Jesuit High School.
• Support administrators in critical incident response and incident-planning.
• Be prepared to execute tasks beyond the scope of safety and security to assist Jesuit High School personnel.
• Lock and unlock doors and gates.
• Monitor and patrol parking lots.
• Direct traffic during dismissal and special events.

Qualifications:

• Minimum of 90 credit hours of college instruction or equivalent work experience.
• Possess or attain American Red Cross (or similar), CPR / First Aid certification.
• Experience in education, school security or National Incident Management System (NIMS) training desirable.
• Strong understanding of Catholic education and the values of the Society of Jesus.
• Be able to lift 40lbs.

Closing Date: Until filled

Starting Date: August 1, 2022; earlier start date also possible 

To Apply:

• Please upload your resume and cover letter to this folder. Please ensure that the documents are titled with your first and last name. 

More Information:

• Complete Vacancy Notice
• Complete Job Description 

Position Open: 1.0 FTE Executive Assistant to Principal 

Major Responsibilities: Jesuit High School seeks a collaborative, organized, and customer service-focused assistant to support the Principal and administrative team. This position will filter and prioritize student, parent and faculty communications, as well as manage the school calendar, and other tasks as assigned by the Principal. 

Qualifications: The ideal candidate will have at least two years of administrative experience, preferably in a school setting. They must be fluent in the use of MS Office and Google Suite applications and have the ability to work independently. 

Closing Date: August 1, 2022 (or until filled)

Starting Date: To be determined/negotiable 

To Apply: Please email a resume and cover letter outlining your qualifications to hiring@jesuitportland.org. 

More Information:

• Complete Job Description 
• Complete Vacancy Notice 

Position Open: Robotics Coach

Major Responsibilities: Coordinate and coach Robotics Team and participate in FIRST Robotics Competition. 

Qualifications: Jesuit High School invites applications for the non-teaching position of Robotics Coach. This position has responsibility to prepare the robotics team to participate in the FIRST Robotics Competition working with the assistant coach. Qualified candidates will have knowledge and experience in robot coding (Java), basic robotic principles and construction (pneumatics, wiring, sensors, electronics, motor controllers). Candidates who are familiar with FRC robotics will be preferred. Candidate should be available to advise the team after school from 3-5:00 pm, Monday to Friday from January to April and potential Saturdays, but we will consider other part-time schedules.

Closing Date: Open until filled 

Starting Date: August 19, 2022

More Information:

• Complete Vacancy Notice 

Apply

Position Opening: Track & Field Head Coach

Jesuit High School seeks a highly-qualified individual to serve as a varsity Track & Field coach for the upcoming 2023 Spring Season.

Qualifications:

• Previous high school track & field coaching experience
• High ethical and professional standards 
• The presence and desire to be a role model for student-athletes on and off the field
• A commitment to the importance of academic excellence and achievement for all student-athletes in the program
• A proficient and effective communicator
• Skilled in organization & time management
• A thorough knowledge of track & field, skill development, and coaching techniques
• Demonstrates ability to be a positive leader within the high school program and develop and instruct young athletes both physically and emotionally.

Compensation: $6800 - $9100 stipend (depending on years of experience)

Closing Date: Open until filled

Starting Date: February - May 2023

All newly hired coaches will need to complete the following prior to employment:

• Application
• Fingerprinting/Criminal Check
• Completion of OSAA Required Courses including Concussion, Heat, Fundamentals, etc.
• Completion of all Jesuit requirements including CASE protection, health protocols, etc.

Applicants are asked to submit:

• Cover letter detailing your experience/desire related to this position and working with students
• Coach application which includes 3 references
• Resumes are encouraged but optional

To receive a coach application, email Mike Hughes at mhughes@jesuitportland.org. If you have any questions, please call: Mike Hughes, Athletic Director, (503) 291-5418.

Position Summary: The Registrar works closely with JH administrative staff to promote a healthy and effective school culture aligned with the school’s Mission Statement and values.  The Registrar is the custodian of student information and records, including those records maintained in the school’s databases and other networks.

Responsibilities:

• Oversees and manages the collection, maintenance, archiving, and release of student records, information, documents, forms, and releases
• Serves as Office Manager, ensuring the school office runs in an efficient and friendly manner;
• Orders/sets-up food and beverage for various office meetings/events
• Maintains substitute teacher list and schedules subs as needed, providing subs rosters, keys, lesson plans, seating charts, etc.
  • Inputs payroll for subs and faculty into ADP in a timely manner
• Maintains school calendar and updates JHS website calendar as needed
• Updates and coordinates printing and distribution of the Jesuit planner/handbook
• Updates and coordinates the student/family directory
• Builds form in PowerSchool for annual family registration, tracking and approving each submission into PowerSchool
• Provides support to Admissions Assistant as needed during busy seasons
• Processes invoices for payment
• Supports administrative departments in ensuring accuracy of records, information, documents, and forms
• Ensures compliance with applicable state and federal laws regarding privacy of student information, and legal and regulatory requirements regarding collection, storage, and communication of student educational records and information
• Manages annual collection and recording of student health forms; immunization records; emergency contact information; authorizations and releases; and date of birth verification; responsible for annual reporting of immunization information
• Maintains up-to-date and accurate academic and biographical records for students and families; collects new student records and ensures timely transfer of student records
• Processes transcript releases and maintain current and accurate transcript records
• Manages and oversees PowerSchool database, assisting with and training faculty and staff on grade reporting, communications, reports, and other database features
• Assists Vice Principals with student registration and class enrollment, scheduling of classes, classroom and other academic year-end responsibilities
• Prepares graduation awards, certificates, tickets, programs, diplomas, etc. and other duties as assigned
• Manages production and distribution of class rosters, school and student schedules, and report cards
• Assists in coordinating Parent-Teacher Conferences, Back-to-School Night and other events as needed
• Submits teacher license renewal (PEER Forms) to Archdiocese of Portland for submission to TSPC
• Maintains database system for re-enrollment of current students
• Serves as a member of the school office team, managing and supporting colleagues where needed
• Supports the Principal and Vice Principals as directed and in service of the school’s leadership and administrative teams
• Complies with and helps to maintain school policies, regulations, and expectations as set forth in the school’s handbooks and policy manuals
• Maintains professional, collaborative, and collegial relationships with faculty, staff, students and parents

Qualifications:

• Equivalent knowledge and experience appropriate for a school Registrar position
• Educational professional experience with strong knowledge of standardized practices, education databases and systems, and student information collection and management
• Aware of current state and federal laws regarding privacy of student information, and other regulatory requirements regarding collection, storage, and communication of student educational information
• Has demonstrated commitment to professional, ethical, and legal responsibilities of a school Registrar
• Demonstrated passion for and success working with adolescent students and their families
• Excellent verbal, written, and digital communication skills; ability to effectively communicate and work as a team with administrators, faculty, staff, parents, and students
• Strong organizational and interpersonal skills
• Possesses a growth mindset about best practices and works toward professional goals and development
• Detail-oriented and able to work independently on numerous projects and to meet deadlines
• Proficiency in a PC environment, and Excel, Word, Zoom, Google Drive, Google Docs and apps, word processing, database

Working Conditions: The Registrar is a 12-month administrative position. Administrative staff members are expected to be on-campus and actively involved in the school community during school hours throughout the academic year consistent with their FTE. There are some required commitments outside of regular school hours as needed, including occasional evening and weekend commitments (e.g. Open House, Placement Exams).

Physical Demands: Consistent with light physical duties required of administrative office staff generally, including the lifting and transport of materials weighing up to 30 pounds. 

To Apply: Submit a letter of interest and resume to hiring@jesuitportland.org.